Zapytanie Ofertowe – Projekt 55WE NFOŚ, Stabilizator / drążki stabilizatora / Request for Quotation – Project 55WE NFOŚ, Stabiliser / stabiliser bars
Notice description
ENQUIRY
Pojazdy Szynowe PESA Bydgoszcz S.A. with its registered office in Bydgoszcz (hereinafter: PESA) is requesting bids for:
Stabiliser / stabiliser bars
as part of the project entitled: "Implementation of a research and development project for the development and construction of a hydrogen passenger vehicle demonstrator with additional catenary power supply” to be carried out within the framework of Investment B2.1.1 – Investment in hydrogen technology, production, storage and transport of hydrogen of the National Plan for Rebuilding and Increasing Resilience according to the attached specification.
Object of the contract:
The description of the subject of the contract shall be provided in accordance with the technical, offer specification, which will be made available after the Non Disclosure Agreement (NDA) has been signed.
Documents such as the Request for Proposal Specification (SPO), the Technical Specification (SPT), as well as any design documentation disclosing Pesa’s know how, may be shared only after a Non Disclosure Agreement (NDA) has been signed. For suppliers with whom confidentiality agreements are already in force, the relevant documentation is transmitted by e mail.
Requirements for the object of the contract:
Guarantee: 24 months;
Expected lead time: up to 18 weeks from order placement;
The detailed terms and conditions for the performance of the contract are contained in the appendix No. 1 to the enquiry, i.e., the terms of reference.
Method of bidding:
1. The bid should be submitted via the Logintrade Portal or via the e-mail address X (in case it is not possible to submit it via the Logintrade Portal) and should include:
The name and address of the Bidder,
Deadline for completion of the object of the contract,
The net price offered, which includes all costs necessary for the completion of the object of the contract in the PLN currency (in the case of foreign economic operators, for prices expressed in a currency other than PLN, the price should be converted using the average selling exchange rate announced by the National Bank of Poland, valid on the day the bid is prepared),
Guarantee period (in months),
Clarification of the extent of equivalence of the proposed parameters in relation to the description of the object of the contract set out in paragraph 3 (if applicable),
Bid validity period,
A power of attorney confirming the authority to submit a bid, to submit clarifications and supplements regarding the content of the submitted bid and to participate in possible price negotiations – if the authority to submit a bid does not result from the registration documents.
The bid and all appendices to the bid should bear the signature of the person authorised or empowered to represent the Bidder. It is possible to sign the bid with a qualified electronic signature.
2. It is required that the bid:
Meets the technical specifications;
Takes into account the delivery of all required documents;
Remains valid for a minimum of 60 days from the date of submission;
Is prepared in accordance with the requirements described in section II.1;
Is submitted within the deadline specified in section III.
3. In the course of the examination and evaluation of the bids, the Contracting Authority may request clarifications or supplements from the Bidders regarding the content of the submitted bids. The Contracting Authority shall have the right to repeatedly call on Bidders to submit clarifications or supplements. The bid will be rejected if the Bidder does not submit a clarification or supplement the submitted bid within 3 working days from the date of receipt of the request from the Contracting Authority.
During the evaluation of valid bids, the Contracting Authority may enter into price negotiations with all Bidders on equal terms. The conduct of negotiations will be confirmed by an electronic auction report. Price negotiations can take place via the Logintrade Portal.
The Contracting Authority requires the signing of a contract for the implementation of the object of the contract. The content of the contract shall be agreed upon with the selected Supplier.
Deadline for submission of bids:
The deadline for the submission of bids is 26 22.05.2026, 14:00.
Bids submitted after the indicated deadline will not be considered.
Bid evaluation criteria:
The following elements will be taken into account when assessing the bid:
1. Net price – weight: 70%
2. Guarantee – weight: 30%
The final score is the total score for each criterion. The bid with the highest final score will be considered the most advantageous.
1. Net price – C (max. X points):
The bid price should include all costs necessary for the complete performance of the contract. All costs to be incurred by the Economic Operator for the performance of the contract, including the costs of adapting the finished solutions to the requirements of the enquiry, should be included in the bid price and must not be invoiced as separate items.
The price to be evaluated will be the total net price (excluding VAT).
The number of points for the criterion “net price” will be calculated according to the following formula:
Cmin/Co x X points
Cmin – lowest net price of all net prices proposed by bidders
Co – net price of the examined bid
2. Guarantee – G (max. Y points):
Minimum guarantee period: 24 months.
The guarantee period to be assessed shall be the guarantee period specified in the bid, expressed in months from the date of signature of the acceptance certificate.
The number of points in the “guarantee” criterion will be calculated according to the following formula:
Go/Gmax x Y points
Gmax – the longest guarantee period offered out of all the guarantee periods offered by the bidders
Co – net price of the examined bid
The bid that receives the highest number of points calculated according to the following formula will be considered the most advantageous. The Contracting Authority's choice is final and not subject to appeal or complaint.
FINAL SCORE = C+G
Exclusions:
1. Economic Operators who have a personal or capital relationship with the Contracting Authority are excluded from the procedure. Capital or personal relationships shall mean mutual ties between the Contracting Authority, or persons authorised to incur liabilities on behalf of the Contracting Authority, or persons performing activities on behalf of the Contracting Authority connected with the preparation and conduct of the procedure for selecting the Economic Operator, and the Economic Operator, consisting in particular of the following:
Participating in a company as a partner in a civil law partnership or partnership, holding at least 10% of the shares, unless a lower threshold is required by law;
Serving as a member of a supervisory or management body, proxy, attorney;
Remaining in a marital relationship, in a relationship of kinship or affinity in a direct line, in a relationship of kinship or affinity in a collateral line, or in a relationship of adoption, custody or guardianship, or remaining in cohabitation with the Economic Operator, their legal representative or members of the management or supervisory bodies of the economic operators competing for the award of the contract;
Remaining in such a legal or factual relationship with the Economic Operator that there is reasonable doubt as to their impartiality or independence in connection with the procurement procedure.
2. Economic Operators who are on the list of sanctioned entities and excluded from the procedure in accordance with Article 7(1) of the Law of 13 April 2022 on special solutions to prevent support for aggression against Ukraine and to protect national security are excluded from the procedure.
Economic Operators who are subject to exclusion from the procedure on the basis of Article 5k of Council Regulation (EU) No 833/2014 of 31 July 2014 concerning restrictive measures in view of Russia's destabilising actions in Ukraine (OJ L 229, 31/7/2014, p. 1), as amended by Council Regulation (EU) 2022/576 amending Regulation (EU) No 833/2014 concerning restrictive measures in view of Russia's destabilising action in Ukraine (OJ L 111, 8/4/2022, p. 1).
VI. Conditions for amendment of the contract
1. The concluded contract may be amended relative to the content of the bid of the winning Supplier, to the following extent:
1) The need to amend the contract shall arise from amendments to the contracts between the Contracting Authority and a party other than the Supplier, including other bidders or bodies monitoring the project under which the object of the Contract is implemented, whereas the change shall only apply to the provisions of the contract directly affected by the modifications, and the amendments shall not increase the Supplier’s remuneration.
2) Due to the protracted procedure for the selection of the Supplier in the procedure for the award of this Contract or due to other circumstances that could not have been foreseen earlier, preventing the correct performance of the Contract, it will be necessary to modify the dates specified in the Contract.
3) It is permitted to change the time limit for the completion of the Contract in the following situations:
phenomena connected with force majeure events preventing the implementation of the object of the Contract,
circumstances that could not have been foreseen by the parties to the Contract despite exercising due care or due to formal or legal difficulties beyond the control of the parties to the Contract,
delays during earlier stages of the implementation of the object of the Contract,
delays in the issue or amendments to administrative decisions or decisions of other bodies (decisions of public authorities, changes in applicable law, waiting for previously unforeseen reports that are found to be necessary, court rulings, etc.) that are beyond the control of the Contracting Authority and the Supplier and that could not have been foreseen despite exercising due care,
if the object of the Contract is completed before the due date set in the Contract, and the Contracting Authority obtains the funds to pay the Supplier’s remuneration early.
it is necessary to make additional deliveries during the implementation of the object of the Contract. Additional deliveries shall mean deliveries not covered by the Contract that are found to be necessary due to previously unforeseeable situations and that are required to duly perform the Contract.
Any modifications to the provisions of the Contract shall have to be made in writing to be valid. Upon occurrence of any of the circumstances to an extent affecting the implementation of the Contract, the completion date for the Contract may be accordingly extended/modified by the time required to duly complete the Contract. All delays/changes must be documented with relevant reports signed by the Economic Operator and the Contracting Authority; the reports shall be used by the parties to determine new time limits.
Minimum contract scope
Additional information:
The Contracting Authority does not allow partial bids, variant bids or price variants.
The Contracting Authority reserves the right to cancel the procedure without stating reasons at any stage of the procedure, including at the stage of terminating the procedure without selecting the Economic Operator, and to cancel the procedure also after the selection of the most advantageous bid.
Should no bid for the object of the contract be received, or should only unacceptable bids be received, or should all potential Economic Operators be excluded from the procedure, or fail to meet the conditions of participation in the procedure, the Contracting Authority shall select any Economic Operator of the object of the contract (on a sole-source basis) who meets all the criteria and conditions specified in this enquiry.
If the selected Economic Operator withdraws from concluding the contract, the Contracting Authority may conclude the contract with the Bidder who obtained the next highest score in the properly conducted procurement procedure.
The Contracting Authority shall be entitled to waive the application of the internal biding procedure if, due to an exceptional situation not attributable to PESA, which could not have been foreseen in advance (e.g., natural disasters, catastrophes, breakdowns), the immediate performance of the contract is required, and the specified publication period cannot be observed. In the event of the aforementioned situation, PESA is obliged to justify the fulfilment of the indicated grounds in writing.
The Contracting Authority will inform Bidders of the selection of the most advantageous bid by e-mail. Bidders shall bear all costs associated with the preparation and submission of their bid themselves. Bidders undertake not to make any claims against the Contracting Authority on this account.
In matters not regulated, the provisions of the Civil Code Act of 23 April 1964 (consolidated text, Journal of Laws of 2024, item 1061, as amended).
The appendices to the enquiry are:
Model NDA (Appendix 1);
Produkty
1. Stabilizator / drążki stabilizatora/Stabiliser / stabiliser bars - 1 szt.
Pojazdy Szynowe PESA Bydgoszcz S.A. with its registered office in Bydgoszcz (hereinafter: PESA) is requesting bids for:
Stabiliser / stabiliser bars
as part of the project entitled: "Implementation of a research and development project for the development and construction of a hydrogen passenger vehicle demonstrator with additional catenary power supply” to be carried out within the framework of Investment B2.1.1 – Investment in hydrogen technology, production, storage and transport of hydrogen of the National Plan for Rebuilding and Increasing Resilience according to the attached specification.
Object of the contract:
The description of the subject of the contract shall be provided in accordance with the technical, offer specification, which will be made available after the Non Disclosure Agreement (NDA) has been signed.
Documents such as the Request for Proposal Specification (SPO), the Technical Specification (SPT), as well as any design documentation disclosing Pesa’s know how, may be shared only after a Non Disclosure Agreement (NDA) has been signed. For suppliers with whom confidentiality agreements are already in force, the relevant documentation is transmitted by e mail.
Requirements for the object of the contract:
Guarantee: 24 months;
Expected lead time: up to 18 weeks from order placement;
The detailed terms and conditions for the performance of the contract are contained in the appendix No. 1 to the enquiry, i.e., the terms of reference.
Method of bidding:
1. The bid should be submitted via the Logintrade Portal or via the e-mail address X (in case it is not possible to submit it via the Logintrade Portal) and should include:
The name and address of the Bidder,
Deadline for completion of the object of the contract,
The net price offered, which includes all costs necessary for the completion of the object of the contract in the PLN currency (in the case of foreign economic operators, for prices expressed in a currency other than PLN, the price should be converted using the average selling exchange rate announced by the National Bank of Poland, valid on the day the bid is prepared),
Guarantee period (in months),
Clarification of the extent of equivalence of the proposed parameters in relation to the description of the object of the contract set out in paragraph 3 (if applicable),
Bid validity period,
A power of attorney confirming the authority to submit a bid, to submit clarifications and supplements regarding the content of the submitted bid and to participate in possible price negotiations – if the authority to submit a bid does not result from the registration documents.
The bid and all appendices to the bid should bear the signature of the person authorised or empowered to represent the Bidder. It is possible to sign the bid with a qualified electronic signature.
2. It is required that the bid:
Meets the technical specifications;
Takes into account the delivery of all required documents;
Remains valid for a minimum of 60 days from the date of submission;
Is prepared in accordance with the requirements described in section II.1;
Is submitted within the deadline specified in section III.
3. In the course of the examination and evaluation of the bids, the Contracting Authority may request clarifications or supplements from the Bidders regarding the content of the submitted bids. The Contracting Authority shall have the right to repeatedly call on Bidders to submit clarifications or supplements. The bid will be rejected if the Bidder does not submit a clarification or supplement the submitted bid within 3 working days from the date of receipt of the request from the Contracting Authority.
During the evaluation of valid bids, the Contracting Authority may enter into price negotiations with all Bidders on equal terms. The conduct of negotiations will be confirmed by an electronic auction report. Price negotiations can take place via the Logintrade Portal.
The Contracting Authority requires the signing of a contract for the implementation of the object of the contract. The content of the contract shall be agreed upon with the selected Supplier.
Deadline for submission of bids:
The deadline for the submission of bids is 26 22.05.2026, 14:00.
Bids submitted after the indicated deadline will not be considered.
Bid evaluation criteria:
The following elements will be taken into account when assessing the bid:
1. Net price – weight: 70%
2. Guarantee – weight: 30%
The final score is the total score for each criterion. The bid with the highest final score will be considered the most advantageous.
1. Net price – C (max. X points):
The bid price should include all costs necessary for the complete performance of the contract. All costs to be incurred by the Economic Operator for the performance of the contract, including the costs of adapting the finished solutions to the requirements of the enquiry, should be included in the bid price and must not be invoiced as separate items.
The price to be evaluated will be the total net price (excluding VAT).
The number of points for the criterion “net price” will be calculated according to the following formula:
Cmin/Co x X points
Cmin – lowest net price of all net prices proposed by bidders
Co – net price of the examined bid
2. Guarantee – G (max. Y points):
Minimum guarantee period: 24 months.
The guarantee period to be assessed shall be the guarantee period specified in the bid, expressed in months from the date of signature of the acceptance certificate.
The number of points in the “guarantee” criterion will be calculated according to the following formula:
Go/Gmax x Y points
Gmax – the longest guarantee period offered out of all the guarantee periods offered by the bidders
Co – net price of the examined bid
The bid that receives the highest number of points calculated according to the following formula will be considered the most advantageous. The Contracting Authority's choice is final and not subject to appeal or complaint.
FINAL SCORE = C+G
Exclusions:
1. Economic Operators who have a personal or capital relationship with the Contracting Authority are excluded from the procedure. Capital or personal relationships shall mean mutual ties between the Contracting Authority, or persons authorised to incur liabilities on behalf of the Contracting Authority, or persons performing activities on behalf of the Contracting Authority connected with the preparation and conduct of the procedure for selecting the Economic Operator, and the Economic Operator, consisting in particular of the following:
Participating in a company as a partner in a civil law partnership or partnership, holding at least 10% of the shares, unless a lower threshold is required by law;
Serving as a member of a supervisory or management body, proxy, attorney;
Remaining in a marital relationship, in a relationship of kinship or affinity in a direct line, in a relationship of kinship or affinity in a collateral line, or in a relationship of adoption, custody or guardianship, or remaining in cohabitation with the Economic Operator, their legal representative or members of the management or supervisory bodies of the economic operators competing for the award of the contract;
Remaining in such a legal or factual relationship with the Economic Operator that there is reasonable doubt as to their impartiality or independence in connection with the procurement procedure.
2. Economic Operators who are on the list of sanctioned entities and excluded from the procedure in accordance with Article 7(1) of the Law of 13 April 2022 on special solutions to prevent support for aggression against Ukraine and to protect national security are excluded from the procedure.
Economic Operators who are subject to exclusion from the procedure on the basis of Article 5k of Council Regulation (EU) No 833/2014 of 31 July 2014 concerning restrictive measures in view of Russia's destabilising actions in Ukraine (OJ L 229, 31/7/2014, p. 1), as amended by Council Regulation (EU) 2022/576 amending Regulation (EU) No 833/2014 concerning restrictive measures in view of Russia's destabilising action in Ukraine (OJ L 111, 8/4/2022, p. 1).
VI. Conditions for amendment of the contract
1. The concluded contract may be amended relative to the content of the bid of the winning Supplier, to the following extent:
1) The need to amend the contract shall arise from amendments to the contracts between the Contracting Authority and a party other than the Supplier, including other bidders or bodies monitoring the project under which the object of the Contract is implemented, whereas the change shall only apply to the provisions of the contract directly affected by the modifications, and the amendments shall not increase the Supplier’s remuneration.
2) Due to the protracted procedure for the selection of the Supplier in the procedure for the award of this Contract or due to other circumstances that could not have been foreseen earlier, preventing the correct performance of the Contract, it will be necessary to modify the dates specified in the Contract.
3) It is permitted to change the time limit for the completion of the Contract in the following situations:
phenomena connected with force majeure events preventing the implementation of the object of the Contract,
circumstances that could not have been foreseen by the parties to the Contract despite exercising due care or due to formal or legal difficulties beyond the control of the parties to the Contract,
delays during earlier stages of the implementation of the object of the Contract,
delays in the issue or amendments to administrative decisions or decisions of other bodies (decisions of public authorities, changes in applicable law, waiting for previously unforeseen reports that are found to be necessary, court rulings, etc.) that are beyond the control of the Contracting Authority and the Supplier and that could not have been foreseen despite exercising due care,
if the object of the Contract is completed before the due date set in the Contract, and the Contracting Authority obtains the funds to pay the Supplier’s remuneration early.
it is necessary to make additional deliveries during the implementation of the object of the Contract. Additional deliveries shall mean deliveries not covered by the Contract that are found to be necessary due to previously unforeseeable situations and that are required to duly perform the Contract.
Any modifications to the provisions of the Contract shall have to be made in writing to be valid. Upon occurrence of any of the circumstances to an extent affecting the implementation of the Contract, the completion date for the Contract may be accordingly extended/modified by the time required to duly complete the Contract. All delays/changes must be documented with relevant reports signed by the Economic Operator and the Contracting Authority; the reports shall be used by the parties to determine new time limits.
Minimum contract scope
Additional information:
The Contracting Authority does not allow partial bids, variant bids or price variants.
The Contracting Authority reserves the right to cancel the procedure without stating reasons at any stage of the procedure, including at the stage of terminating the procedure without selecting the Economic Operator, and to cancel the procedure also after the selection of the most advantageous bid.
Should no bid for the object of the contract be received, or should only unacceptable bids be received, or should all potential Economic Operators be excluded from the procedure, or fail to meet the conditions of participation in the procedure, the Contracting Authority shall select any Economic Operator of the object of the contract (on a sole-source basis) who meets all the criteria and conditions specified in this enquiry.
If the selected Economic Operator withdraws from concluding the contract, the Contracting Authority may conclude the contract with the Bidder who obtained the next highest score in the properly conducted procurement procedure.
The Contracting Authority shall be entitled to waive the application of the internal biding procedure if, due to an exceptional situation not attributable to PESA, which could not have been foreseen in advance (e.g., natural disasters, catastrophes, breakdowns), the immediate performance of the contract is required, and the specified publication period cannot be observed. In the event of the aforementioned situation, PESA is obliged to justify the fulfilment of the indicated grounds in writing.
The Contracting Authority will inform Bidders of the selection of the most advantageous bid by e-mail. Bidders shall bear all costs associated with the preparation and submission of their bid themselves. Bidders undertake not to make any claims against the Contracting Authority on this account.
In matters not regulated, the provisions of the Civil Code Act of 23 April 1964 (consolidated text, Journal of Laws of 2024, item 1061, as amended).
The appendices to the enquiry are:
Model NDA (Appendix 1);
Produkty
1. Stabilizator / drążki stabilizatora/Stabiliser / stabiliser bars - 1 szt.
Time limit for receipt of tenders
Sat Jun 13 12:00:00 GMT 2026
Location
Zygmunta Augusta 11
85-082 Bydgoszcz
85-082 Bydgoszcz
Category assortment
Transport and logistics
Vehicles, trailers, boats and planes
Special-purpose vehicles, trailers, boats and planes
Road and railroad services
Vehicles, trailers, boats and planes
Special-purpose vehicles, trailers, boats and planes
Road and railroad services
Buyer details
PESA Bydgoszcz
Zygmunta Augusta 11
85-082 Bydgoszcz
NIP: 5540311775
Zygmunta Augusta 11
85-082 Bydgoszcz
NIP: 5540311775
